Privacy Policy

Last Update: May 24^th, 2018

Jump to section:

1. Privacy Summary
2. Information We Collect
3. How We Use The Information We Collect
4. How We Use The Information For Marketing
5. Who Else Will We Tell About You?
6. Information Security
7. Accessing, Deleting Or Updating Your Information
8. Information Regarding Children
9. Accountability

Please read and save this Privacy Policy.

1. Privacy Summary

The Data Controller, Sundial Magazines Ltd, a company registered in the United Kingdom (Registered No. 4134490) at 75 Park Lane, Croydon, Surrey, CR9 1XS is committed to protecting your privacy in accordance with the Data Protection Act 1998 (the ‘Act’) and the General Data Protection Regulation (the ‘GDPR’). If you have any questions about this policy, the representative responsible for Data Protection, the Data Protection Officer, can be contacted by writing to the above address or alternatively by sending an email to richard@sundialmagazines.co.uk.

Sundial Magazines Ltd is an independent company with a wealth of experience behind it in the fields of specialist consumer and business publishing. In order to operate the services we offer, Sundial Magazines Ltd ('Sundial', ‘our’, ‘us’ or ‘we’), must ask you to provide us with information about yourself. This Privacy Policy describes the information we collect and how we use that information. We take the processing of your information very seriously and will use your information only in accordance with the terms of this Privacy Policy. For the purposes of this Privacy Policy, personal data is referred to as ‘information’ which means any information relating to an identified or identifiable natural person.

Please note that we are not responsible for the privacy practices of other web sites and we recommend that you check the privacy policy of any other web sites you may visit. The inclusion of links to such web sites does not imply any endorsement of the material on such sites nor any association with their owners or operators. If you have any complaints relating to such sites, please contact them directly.

This Privacy Policy will be updated from time to time and all future changes will take effect as specified at the time of the update by posting a revised version of it on our website. Please check back regularly for the most current version of our Privacy Policy.

Back to top

2. Information We Collect

To use any of our services, you must provide your name, address, email address and in some instances your company name, job title and telephone number. In order to make payments, you must provide credit card, debit card or bank account information. We do not collect any sensitive personal information such as information on your racial or ethnic origins, political opinions, trade union affiliations, sexual life, health or criminal history.

When you access our services online using any device, we collect and store device data including but not limited to geolocation data to provide offers relevant to your region. We also collect information such as which pages of our website you visit, IP addresses, the type of browser you use and the times you access our website. These statistics will not contain any information about you from which you could be identified. Sundial Magazines Ltd stores all confidential material securely.

We will only keep your information for as long as is necessary for the purpose of providing you with the service you have requested from us or to meet specific anti-fraud and legal requirements. If you would like more information, please contact the Data Protection Officer.

The provision of the information detailed above is a requirement necessary to provide the service. By providing your information and signing up to our service you are entering a contract for the term of the service. If you object or are not willing to provide this information, please do not register or use any of our services.

When you access our website, or use any of our services, we (including companies we work with) may place small data files on your computer or other device known as cookies. For more information, please see our Cookies Policy.

Back to top

3. How We Use The Information We Collect

Our primary purpose in collecting your information is to provide you with a service. You agree that we may use your personal information to:

• Provide the service to you;
• Notify you about your service including reminding you when it is due to lapse; and
• Carry out internal administration and analysis.

Back to top

4. How We Use The Information For Marketing

We will only send you direct marketing communications in circumstances where we have your specific consent or where we believe we can demonstrate a legitimate interest. 

When you sign up to any of our services, we ask for your consent to send you direct marketing communication over a variety of channels. We will honour your right to withdraw your consent at any time.

When you enquire about or request a service from us, we may rely on our legitimate business interests to send you marketing communications (via post, email or telephone). These communications will always be related to our services and we believe will be of interest to you. We will always provide you with the opportunity to opt-out of this when you provide your information to us. 

If you want to stop receiving direct marketing from us, you can use the unsubscribe mechanism on any email you receive, tell us when we call you or alternatively you can contact the Data Protection Officer using the details available in the Privacy Summary.

Periodically we conduct data profiling on the information we collect to better understand our customers in order to provide targeted communications which suit your needs. If you wish to stop your information being used for data profiling, please contact the Data Protection Officer. Please note that a request to opt out of data profiling will automatically stop direct marketing from us and vice versa.

Back to top

5. Who Else Will We Tell About You?

We will not sell or rent your information to third parties for their marketing purposes without your consent.

However, just like most service providers, Sundial Magazines Ltd works with third parties who administer important functions for us that allow us to offer and enhance the services we provide. These providers are covered by an appropriate agreement and are located within the European Economic Area. Sometimes it will be necessary for us to disclose information required for the specific purpose to them so that the services can be performed and by requesting us to provide you with the services you consent to this disclosure.

We reserve the right to disclose to third parties your information to comply with applicable laws including but not limited to disclosure in accordance with the Act, the Regulation of Investigatory Powers Act 2000 and lawful authority requests, to safeguard the proper operation of our systems and to protect ourselves and the companies we work with.

If you enter any competitions, it may be necessary for us to provide your personal information to the promoters of the competition or to others that are involved in the organisation of the competition or the prize-giving.

We may transfer your personal information to purchasers or subsidiaries (and potential purchasers or subsidiaries) if Sundial Magazines Ltd acquires, or is acquired by or merged with, another company. This will enable you, for example, to continue your relationship with Sundial Magazines Ltd despite a change of ownership.

Back to top

6. Information Security

Sundial Magazines Ltd is committed to handling your information with high standards of information security. We collect, store and process your information on servers primarily located in the United Kingdom but also elsewhere in the European Economic Area. We use safeguards such as firewalls and data encryption, we enforce physical access controls to our buildings and files and we authorise access to personal information only for those employees who require it to fulfil their job responsibilities. Our site uses industry standard Secure Sockets Layer (SSL) technology to allow for the encryption of information during transmissions to our servers. These security measures mean that we may occasionally have to ask you for proof of identity before we are able to disclose personal information to you.

Back to top

7. Accessing, Deleting Or Updating Your Information

Accessing Your Information

You can access the personal information you have provided us by making a Subject Access Request to the Data Protection Officer using the details available in the Privacy Summary. Upon receipt and following any necessary proof of identification checks, Subject Access Requests will be responded to within one calendar month.

Deleting Your Information

A request to have the personal information you have provided us removed from our systems can be made to the Data Protection Officer using the details available in the Privacy Summary. Your information will be removed from our systems except in circumstances where we are required to retain this information for compliance with legal obligation or for future suppression purposes, where the minimal amount necessary will be retained in order to honour an individual’s right.

Updating Your Information

You can review the personal information you have provided us and make any desired changes or rectifications at any time either online or by contacting the Data Protection Officer using the details available in the Privacy Summary.

Back to top

8. Information Regarding Children

Children are not eligible to use any service we offer and we ask that minors (persons under the age of 18) do not submit any personal information to us.

Back to top

9. Accountability

We will process your personal data for the purposes set out in this policy. However, if you have any queries or requests in relation to Data Protection or this Privacy Policy please notify our Data Protection Officer using the details available in the Privacy Summary. Alternatively, if you have any concerns about our information rights practices that our Data Protection Officer was unable to address sufficiently, you may report these to our statutory authority, the Information Commissions Office: ico.org.uk.